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Host Checklist: How to Register Your Tournament on the BI Website (Step-by-Step)


Hosting a tournament under Buhurt International this season? Here’s a quick reminder of what hosts need to do to get their event properly registered, approved, and published — with clear info for teams, fighters, marshals, and spectators.



1) Confirm the tournament with your National Organisation (NO) first

Before registering anything on the BI website, make sure your tournament is officially agreed and approved with your National Organisation.

Together, confirm:

  • official tournament date(s)

  • event format and categories

  • who is the official host/organiser

  • the BI tournament status you’re aiming for


2) Choose the correct BI tournament status

With your NO, decide which status your tournament fits into:

  • Exhibition

  • Classic

  • Regional

  • Conference

📌 If you’re unsure what your event qualifies for, check the Tournament Structure / Policies in the BI rules (available on the website), or contact BI directly.


3) Prepare all key information BEFORE registration

To avoid delays, edits, and missing details later, please have the most important info ready before submitting the event.

This includes:

  • full tournament dates (and possible arrival day)

  • registration start date + registration end date

  • location / venue details

  • the official Facebook Event link (required)



4) Register the tournament on the BI website

Anyone with a BI account can register a tournament.

✅ We highly recommend registering from your National Organisation profile whenever possible (but registering from a fighter profile is also allowed).

📌 Just remember which profile you used, because that’s where you’ll be able to edit the tournament later.


5) Upload a high-quality photo for the official BI poster (required)

During registration you must upload a high-resolution photo that BI will use for:

  • the official BI tournament poster

  • the tournament page on the website

  • BI social media promotion

📸 Photo guidelines:

  • sharp, high quality (not blurry / not pixelated)

  • preferably an action photo from a previous edition

  • if it’s a new event: an action photo that represents the tournament vibe

If the photo isn’t suitable, the BI Media team will contact you to request a better one.


6) Upload ONE host logo (required)

You will also upload one logo to be placed on the poster.

This can be:

  • your National Organisation logo

  • your team logo

  • a local host / organiser logo

(Just one logo — it will be used on the final BI poster.)



7) Choose categories and add participation limits (VERY important)

To help teams and fighters plan properly, include any limits clearly in the tournament information, such as:

  • maximum number of teams

  • maximum number of duelists

  • categories and its limits (men/women, 5v5 / 12v12 etc.)

  • waiting list rules (if applicable)

This reduces confusion and prevents unnecessary questions later.


8) Add livestream information (if available)

Please include whether the tournament will be streamed — because this is one of the most asked questions.

If yes, add:

  • will a livestream be available?

  • where? (YouTube / Facebook / other platform)

  • link (if already known) or “link coming soon”



9) Fill the description with practical info (the more detailed, the better)

Your tournament description should help teams, fighters and staff plan properly — so don’t be afraid to add details.

For teams & fighters, include:

  • full schedule for each day (Fri/Sat/Sun if applicable)

  • arrival / check-in times

  • briefing time

  • weapon check / armour check time

  • when fighters should be ready on site

  • approximate start time for fights (duels / buhurt/outrance)

  • sleeping options / camping / accommodation

  • food availability / nearby options

For marshals & staff, include (if possible):

  • expected marshal arrival time

  • where marshals should report / meeting point

  • any requirements (equipment, briefing, paperwork, etc.)

Tournament admin / results team (highly recommended): 

We strongly recommend hosts organise a small tournament admin team (your event “secretaries”) responsible for:

  • keeping scores and brackets in order during the event

  • collecting final results cleanly and correctly

  • helping ensure results can be uploaded smoothly on the BI website after the tournament

This makes everything faster, clearer, and avoids missing/incorrect results later.

And if needed: BI can also organise a Tournament Committee workshop to support hosts and admin teams — to learn the process, clarify requirements, and make sure everyone feels confident with results handling and reporting.


photo Joe Cadieux
photo Joe Cadieux

10) If something isn’t confirmed yet — don’t leave it blank

If you don’t have certain information ready at the time of registration, please still mention it clearly instead of leaving it out.

✅ Best practice is to write it as:

  • “To be announced (TBA)”

  • “Details coming soon”

  • “Will be confirmed by [date]”

  • “Will be announced on the Facebook event by [date]”

This helps teams plan ahead and reduces repeated questions like “schedule?” “stream?” “limits?” “arrival?”


11) Approval + publication

After submission:

  • BI Media team will create poster

  • BI will request confirmation from the National Organisation

  • you’ll receive an email from the Tournament Committee once approved

  • the tournament will be published on the BI website


12) Editing after publication (important!)

You can edit the tournament details yourself from the profile you registered it from (host profile / NO profile / fighter profile).

📌 Poster changes: If you need to change the poster photo or logo, please contact the Media Team — hosts can’t edit the official poster themselves.

Need help?

If you’re unsure about anything while registering your tournament, it’s always better to ask before submitting.

📩 Contact the Tournament Committee (or use the website chat / official BI contact).



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